General Data Protection Regulation (GDPR) Privacy Notices

Privacy notices with respect to specific processing activities undertaken by the department which involve the personal data of the following data subjects, this will be updated from time-to-time.

Leaving Certificate 2021

Following an announcement by the Minister for Education on 17 February 2021, all 2021 Leaving Certificate examinations candidates may opt to take Leaving Certificate examinations, (including written examinations and related additional components in each subject as appropriate) and/or to opt to apply for SEC Accredited Grades.

The Minister of Education is bringing forward legislative amendments (to the Education Act, 1998) that will allow the State Examinations Commission (SEC) to administer the Accredited Grades Scheme for Leaving Certificate 2021. The planning for and early stages of implementation of the system of Accredited Grades will be managed by the Department of Education.

See Privacy Notice below:

Privacy Notice for Students: Accredited Grades in light of arrangements for Leaving Certificate 2021

School staff and retired staff

Privacy Notice for awarding Occupational Supplementary Pension

Collection and Processing of School Caretaker Data

Ath 17.03 Privacy Notice for the planning for and provision of Continuing Professional Development supports to newly appointed School Principals and Deputy Principals

ATH 17.01 Privacy Notice for Processing of Data for Coaching of School Staff (Teaching)

ATH 11.02 Privacy Notice for Redeployment of Teachers in Post Primary Sector

ATH 11.01 Privacy notice for award of CIDs to Teachers in the Post Primary Sector

ATH 4.15 Privacy notice for preview of pension rates

ATH 4.14 Privacy notice for pension benefit statement

ATH 4.13 Privacy notice for awarding pensions

ATH 4.12 Privacy notice for staff who retire on ill-health or early retirement grounds

ATH 4.11 Privacy notice award of survivors pension

ATH 4.10 Privacy notice family law PAO

ATH 4.9 Privacy notice transfer of service in to and out of DES

ATH 4.8 Privacy notice exemplar cases

ATH 4.7 Privacy notice pensions advisory service for other education sectors

ATH 4.6 Privacy notice purchasing notional service

ATH 4.5 Privacy notice award of additional years

ATH 4.4 Privacy notice payment of death benefit

ATH 4.3 Privacy notice refund of contributions

ATH 4.2 Privacy notice internal appeal of pension award

ATH 4.1 Privacy notice external appeal of pension award

DUB 8.4, 8.5, 8.7 Privacy Notice - Probationary teachers

Dub 6.5 Privacy Notice - Teacher Secondment

Dub 6.2 Privacy Notice Expressions of Interest

Privacy Notice - NEPS Training

Leaving Certificate 2020

The Minister for Education and Skills announced on 08 May 2020 that the Leaving Certificate 2020 examinations have been postponed and that the Calculated Grades model would be established in order to allow Leaving Certificate students to receive State certification for their learning achievements and to progress to third-level education or to the world of work in Autumn 2020. The Department of Education and Skills requires the personal data of students in order for calculated grades to be provided. Some personal data provided by students will be forwarded to their school to allow the process to begin.

See Privacy Notice below:

Privacy Notice for Students: Calculated Grades for Leaving Certificate 2020 in light of the postponement of the Leaving Certificate examinations

Privacy Notice for Students: Calculated Grades for Leaving Certificate 2020 in light of the postponement of the Leaving Certificate examinations

As set out in the privacy notice, data protection legislation allows for restrictions to be placed on access to certain types of personal data including the results of examinations. Requests for access to the school’s estimated percentage mark and rank order will not be active until the date of issue of the results. After the results are issued by the Department, you will be able to access this information. However it is the Department’s intention to provide the school data to students once final grades have been issued so you will not have to actually seek the data.

Junior Cycle Certificate of Completion 2020

The former Minister for Education and Skills announced revised arrangements for the Junior Cycle in the academic year 2019/20 on 29 April 2020. Further information on this announcement can be found here.

Under the revised arrangements and in light of the exceptional circumstances presented by the COVID-19 pandemic, schools were asked, as soon as possible after the end of the 2019/20 school year, to furnish students with a written school report on learning achievements in each subject, short course and/or priority learning unit.

The work and achievement of students in their third year of Junior Cycle in the academic year 2019/20 will be recognised with a state certificate of completion from the Department of Education. Work is ongoing in the development of this certificate and further information will issue to all schools once finalised.

Privacy Notice for Students: Junior Cycle Certificate of Completion 2020

Privacy Notice for Students: Junior Cycle Certificate of Completion 2020

Eligibility requirements

The Department of Education is aware that SOLAS eligibility arrangements for applicants for apprenticeships require a 2020 State Certificate to accompany the applicant’s School Report to satisfy the minimum apprenticeship entry requirements.

The Department is aware of other circumstances in which a Certificate may also be required.

As an interim measure, for eligibility purposes, and pending issue of the State Certificate of Completion, the Department will provide on request a letter of confirmation to those who are due to receive the State Certificate of Completion.

Those who require such a letter should contact the Curriculum and Assessment Policy unit at